1. Submit the event space inquiry form on our website. 2. We will be in touch within 3 business days and discuss your request in detail. 3. If approved, you will receive a contract with all agreed upon terms. 4.Complete and sign the contract and pay all fees. 5. Arrive at agreed rental time.

Rental spaces have a base rental fee per hour for the space with existing arrangement and house lighting. We will try to accommodate special room setups, at an additional cost. Security Deposit: There is a $100 security deposit per rental to cover potential damages, extra cleanings and overtime fees you may incur from your event. The deposit is refundable if the space is returned to its pre-rental condition at the agreed upon time. The monies will be mailed to the renter within 48 hours after the event. There is a cleaning and sanitation fee included with each rental rate. Prep Kitchen rental is only available as an add-on to your rental for a standard fee per day. There is no cooking allowed, prep only. Paul Robeson Theater base rentals include house lights only. All in-house theater lights, sound system, and tech services are provided by Ibis Sound AV Solutions LLC (IAV) for an additional fee per hour. Our Theatre in-house lights and sound include: • Tascam Model 24 Mixer Interface • Stage Setter 24 Channel Dimmer Console • 3 handheld microphones • Projector and 8-foot screen • Stage Snake Channel 12x4 • 4 stage lights with gels • 4 spot lights • 4 mic stands • 4 microphones (3 boom; 1 straight) • 18-inch JBL Subwoofer If your event requires more than AXC's in-house light and sound system, please ask about additional rental equipment with IAV at a separate cost.

No, dates for events are secured when the event agreement is executed and payment is received. All payments are due when the contract is signed.

To ensure your desired date is reserved and secured, we require a non-refundable Hold the Date fee of $25 per event day. This fee is applied toward the final balance of your booking if you decide to move forward with our services. If you choose not to proceed, the $25 fee is non-refundable under all circumstances, including if the event is rescheduled or canceled. The date will only be considered "held" once the fee has been paid and a confirmation email has been sent from us.To finalize your booking, the full contract and payment of the remaining balance will be required according to our terms and deadlines. If you decide to change the date, the fee will apply to the new date, subject to availability. If we are unable to accommodate your new date, the fee is still non-refundable.

Yes, we encourage a walk-through visit before booking to confirm the space will meet your needs. Please call ahead and schedule a time to view the space and discuss your needs. Call 404-624-4211 or Email info@artsxchange.org

Yes. But our onsite staff is not there to be your assistant. They are there for any issues or problems with the facility during your rental and will check you out after the event.

Contact the office immediately. If the new space is available and appropriate for your event then we will move to the new space.

Rentals must be paid for at the time of booking. If you cancel in writing three weeks before the event 100% refundable If you cancel in writing two weeks before 90% refundable If you cancel in writing one week before the event 75% refundable If you cancel less than 6 days before the event the event is nonrefundable. ALL CANCELLATIONS MUST BE IN WRITING.

Due to the emergent Omicron COVID Variant we reserve the right to restrict the number of people in each space and or event. Enhanced cleaning and disinfecting protocols have been put in place to make sure that surfaces and bathrooms are all cleaned and that necessary hand sanitizing stations are placed throughout the building. All individuals age 3 or older must wear a mask upon entering the AXC and keep it on throughout their stay (indoors and outdoors), unless they are eating food.

Our facility is handicap accessible. There are 4 handicap parking spaces in the front of the building with ramp access. We currently do not have a ramp to give access to the stage in the Robeson Theater.

The AXC does not advertise rental events. The AXC logo and likeness cannot be used to promote non AXC events. We reserve the right to review marketing material prior to distribution.

NO Access to nonrental space is permitted.

We offer banquet style with table and chair coverings, business meeting style seating and theater style seating for an additional setup fee.

We do not. You will have to provide your own caterer. The AXC does have a prep kitchen space available for your caterer to use and requires a Kitchen Prep rental fee. No cooking is allowed in the prep kitchen.

The AXC is a drug and alcohol-free space. If your event involves serving alcohol it needs to be noted on your request form, and details of what is required will be shared with you.

This request must be made at the time you submit your request for rental space and is approved on a case-by-case basis.

We encourage you to bring any table or chair coverings or table decorations your desire. You may not hang anything from the ceilings, pipes, or fixtures. No decorations can be nailed, taped, stapled or affixed permanently to the facility inside or out in any way.

Yes, you can sell tickets for your event. AXC is not responsible for the selling, collecting or monitoring of any ticket sales for your event. You will need to manage your own ticket sells and collection.

Set up and breakdown time should be included in your rental time. Any time beyond your rental time is considered overtime and will incur additional fees due at check out and/or collected from the security deposit.

We have a 70-space back parking lot. We have 4 handicap accessible spaces in the front of the building with ramp access.

Depending on the nature of the event security may be required. The AXC does not provide security. All questions regarding security needs will be discussed in the initial booking request.

The volume of your event should not disturb the surrounding community. If your event goes beyond 11pm at night a noise ordinance for the city of East Point will be in effect. The Renter will be responsible for any citations from excessive noise complaints resulting in police being dispatched.

Overtime is considered anytime greater than 5 mins past the end of contracted time. All overtime is charged at $50 per hour. Overtime fees are deducted from the security deposit and are due at check out.

Renter is responsible for clean up after the event and restoring the space to its pre-event condition. All debris must be gathered from the space(s) and hallways with trash placed in outdoor dumpster. Check bathrooms, flush toilets, and report any issues to the onsite staff. Load out and clean up must not extend greater than 5 minutes beyond the agreed terms of rental. Additional time is overtime and the rate is $50 up to the first hr. Must check out with onsite staff at the end of your event.

The Renter is responsible for any and all damages caused by them or their guest. The security deposit will be forfeit and the renter will be billed for all additional fees. Event Insurance is strongly suggested.

Directions are listed on the website https://www.artsxchange.org/directions